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Position: External Coordinator
Term: temporary position – maternity leave
Organization: Hive Cafe Solidarity Cooperative
Location: Montreal, Montréal, Quebec

Wage: $17.00 / hour

Duration: 5 month contract

  • July 1 - August 15: 8 - 10 hrs / week (may incur additional hours)
  • August 15 - December 20: 15-20 hrs / week (may incur additional hours)

Deadline to apply: June 15, by 5pm
Interview Dates: June 17, 18, 19
Start Date: July 2 (training) 2019

To apply, please fill out this google form:

Any issues with the form, please email your application with a CV and Cover Letter to


  • Cultivate and maintain communications with clients (users) and partners

  • Coordinate and manage email, forms and Google Calendar for events/catering.

  • Collaborate and liaise on behalf of clients (users) with other coordinators re:

    • Payroll and invoicing

    • Catering orders and delivery

    • Event requests and equipment

    • Marketing and Engagement

    • Menu development

  • Liaise with the Concordia Student Union, Security, Hospitality, and Environmental Health and Safety.

  • Ensure that all applicable Concordia University and Hive hospitality and event policies are followed (including insurance).

  • Ensure all required forms are signed and returned within university deadlines.

  • Forward all signed documents to Concordia Security's Event Analysis.

  • Bottomline Event Supervision Schedule; coordinate worker members to supervise the events; or fill-in if necessary (different wage)

  • Use existing policy to oversee human resources, including recruitment, training, providing feedback performance, and ongoing development as well as keep operations manual up to date - with regards to Events Supervision.

  • Maintain records of all events and deposit fees in accordance with Hive administrative guidelines.

  • Help establish, document and update procedures related to space bookings.

  • Generate quarterly Event reports for the Hive board of Directors

  • Receive, respond to and coordinate catering order requests

  • Manage catering equipment, including maintenance, purchasing and storage

  • Coordinate and bottomline order deliveries

  • Engage in community awareness initiatives and outreach as required;

    • interact with cooperative members to regularly assess and evaluate the degree of community satisfaction;

    • recommend and implement new initiatives to keep up with demand and market changes

    • Collaborate with Marketing committee

  • Some website and social media content maintenance

  • Support the Cafe & worker-members on the floor - one day per week

  • Easily shares expertise, mentors others, and fosters a climate of experiential learning, growth, and improvement, as well as ongoing personal and collective development.

  • Continues their own education/training as required to develop and acquire new skills in leadership, hospitality, and food issues.

  • Upholds and promotes the social, environmental, and economic sustainability of the café as outlined in the cooperative’s constitution

  • Ensures the financial viability of the Hive Cafe and work in collaboration with the BOD to ensure its financial sustainability.

Qualities and Assets:

  • Good problem-solving and improvising abilities

  • Works very well with others and in a team dynamic

  • Self motivated

  • Has an understanding of the importance of maintaining good client relationships

  • Good understanding of google drive and its applications (google sheets, forms, etc)

  • Amazing organizational skills a must

  • Understanding of Concordia food groups an asset


  • At least 2 years experience in a coordinator position, preferably pertaining to events, catering and event planning.

  • Experience in a role where multi-tasking skills were a must.

  • Experience working in a cooperative setting a plus.

  • Experience with invoicing and record-keeping.

  • Experience working with Hospitality Concordia, Concordia Security, Concordia Student groups or a good understanding of the inner workings of Concordia University (not mandatory, but a definite asset)

To apply, please fill out this google form:

Any issues with the form, please email your application with a CV and Cover Letter to

When applying, please indicate that you saw this posting at

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Current status: Open/apply now.   Date posted: May 28 2019    ID: 53717