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Position: Vendor Relations and Site Manager
Organization: Esquimalt Farmers Market
Location: Victoria, BC

The Esquimalt Farmers Market Society (EFM) exists to provide a marketplace that serves as a community gathering point for relationship-building, access to healthy local food, and equitable sustainability.

Wage: Salary based on $21/hr, 16 hours/week.
Contract Date: February 15th, 2022 to November 30, 2022 (with possibility of extension).
Hours: Average 16 hours weekly, part-time.
Required Availability: 1:00 - 9:00 Mondays and Thursdays (April - November).
Closing Date for Applications: Applications will be reviewed and applicants will be contacted on a rolling basis. We regret that only those applicants being considered will be contacted.


Please send your resume and cover letter to with the subject line: “Application: Vendor Relations and Site Manager”.

Please indicate you saw this posting at FoodWork.

Additional content that helps demonstrate your ability/experience producing creative content and/or your writing style is welcome!

Job Description:

The EFM Vendor Relations and Site Manager, recruits, processes, supports & manages EFM Vendors, market day site execution, entertainment management, and assists the Executive Director with other tasks as outlined below (Key Roles and Responsibilities).


  • Experience in a self-directed role
  • Ability to work independently and as part of a team
  • Strong organizational and planning skills
  • Experience in event planning and execution
  • Strong crisis management and conflict resolution skills
  • Experience in small business incubation
  • Strong record-keeping skills
  • Attention to detail and skills to uphold internal and external regulations
  • This job requires the ability to walk long distances and lift up to 50 lbs
  • Strong creativity and problem solving skills
  • Strong verbal and written communication skills
  • Strong interest in local food systems, food justice, incubating small businesses
  • Must be willing to work within anti-racist and anti-oppressive frameworks and actively engage in ongoing learning about these frameworks
  • Self-reflexivity, compassion, authenticity, and openness to change
  • Valid First Aid Level 1
  • Valid Food Safe
  • This position requires successful completion of a Vulnerable Sector Record Check.

Key Roles and Responsibilities:

  • Reports directly to the Executive Director
  • Attend all market dates (April to November)
  • Collaborate with EFM staff to collectively approve vendor applications
  • Process vendor applications in accordance with internal and external requirements (including insurance, BCAFM, VIHA, food safe, etc)
  • Vendor and operational partner relations and management including ensuring adherence to EFM Policies and Procedures and other external regulations.
  • Vendor relations: application distribution and processing, booth allocation and mapping, coordinating on-site stall assignments, weekly market updates, responding to queries and vendor challenges.
  • Onsite market day organization and production including: infrastructure/ site preparation, setup and teardown, materials and supplies, onsite signage, waste management, traffic management, entertainment, and other duties as required.
  • Contribute to content creation: mailchimp content, social media content creation, responding to customer queries, Vendor software updates and uploads.
  • Assist the Executive Director with the execution of fundraising, sponsorship, and special events.
  • Manage entertainment including recruitment, musician management, sound equipment, and on-site performances.
  • Develop and maintain vendor orientation and education materials, including Vendor 101 package, accessible on-site written and 1-on-1 vendor application opportunities for emerging vendors, information gathering about insurance, VIHA, commercial kitchens.
  • Collect and Track Market Data, including but not limited to # of visitors/market, weekly vendor sales, and other survey information as directed by the Executive Director.
  • Pick-up/drop-off rainbow kitchen bins weekly, if needed.
  • Participation in BCAFM webinars / professional development opportunities throughout the calendar year.
  • Respond to public feedback and concerns on Market Day and escalate to the Executive Director if deemed necessary.
  • Miscellaneous tasks including but not limited to postering and equipment/material procural.
  • Attend weekly staff meetings and committee meetings as required.
  • Develop and maintain procedural documents related to the tasks listed above to ensure smooth succession planning, as directed by the Executive Director.
  • Participate in self-directed staff reading on the topics of anti-racism, settler colonialism, food justice, land access, Indigenous self-determination & sovereignty, and white supremacy.

*Note: If you have similar experiences, but do not meet these requirements exactly, we encourage you to apply and elaborate in your cover letter. EFM is an equal opportunity employer and encourages applications from individuals from varied communities, backgrounds, and experiences. All qualified applicants will be considered for employment without regard to ethnicity, racialization, national origin, age, religion, sexual orientation, gender identity or expression, family or parental status, veteran status, neurodiversity status and any other basis protected under Canadian and BC Human Rights legislation.


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Note: This posting is provided on an "As Is" basis and for general informational purposes only. People and Planet (also known as "FoodWork") is not responsible for the content, accuracy, timeliness, completeness, legality, reliability, quality or suitability of this posting. We do not screen or endorse the organizations or individuals involved. If you decide to accept an offer of employment, volunteering or any other arrangement, you do so at your own risk and it is your responsibility to take all protective measures to guard against injury, abuse, non-payment or any other loss. Please read our full Terms & Conditions.

Current status: Open/apply now.   Date posted: Jan 13 2022    ID: 62421